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Most public agencies have an automatic document deletion policy. This means that information and data that might pertain to a future incident, claim, or lawsuit runs the risk of being deleted in a short period of days - sometimes as little as 30 days.

While there are certainly arguments to be made for the deletion of data in order to save money, there is also a balancing test that needs to take place. Have you ever really balanced the costs and impact of storage versus the costs and impact of deleting items?

Moreover, have you ever wondered if you'd be better served with a deletion policy that requires approval before deletion takes place rather than an automatic policy that does not require any human oversight?

In today's episode, we'll talk about automatic deletion policies, the risks that such a policy brings with it, and suggestions for solutions you can explore. We'll also talk about the option of using an outside vendor to assist you.

In this episode: 

• Automatic data deletion policies for digital and paper items
• Timing issues for data deletion
• Annual reviews of stored data
• The need for consistency in your data deletion policies

THE FINE PRINT
This podcast is for general information only and not intended to be legal advice nor the formation of a lawyer-client relationship. The views, information, and opinions expressed on our podcast are Scott’s and do not necessarily reflect the policy or position of any other person, agency, organization or company. Finally, we know that a few dastardly plaintiff's lawyers will get their hands on this. So . . . let's be clear: Don't even think of using the information in this podcast to sue public agencies because this podcast is not intended nor shall it be construed to give any person any legal or equitable rights, remedies or claims.

Music: ”Dangerous" Kevin MacLeod (incompetech.com) Licensed under Creative Commons: By Attribution 3.0 License http://creativecommons.org/licenses/by/3.0/

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