Setting up a Private Practice Part 2: Documentation, Logistics, and Staffing
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There are so many things that go into setting up a private practice, we simply couldn’t squeeze them all into one episode! After we recorded our first episode (“Setting up a Private Practice Part 1: Liability and financial considerations”) we got a lot of questions related to documentation and logistics that we hadn’t covered. What pieces of information do you have to include in your clinical documentation? What things does insurance require in documentation? What about intake paperwork? HIPAA disclosures? And the more fun stuff - logos? Renting office space? Oof - it really is a lot to think about when you are just starting out!
Once the questions started coming in we realized we had left out so much. So, Part 2 was born. We hope this information is helpful. And, incase you hadn’t heard, we LOVE hearing from our listeners and we are passionate about private practice logistics. If you are setting up a private practice and want more information after you’ve listened to our episodes, please contact us! We’d love to try and help. You can email us anytime at info@slpnerdcast.com.
DISCLAIMER: As we stated in our first episode on private practice, we are not accountants or attorneys! The information contained in this episode is not at all intended to replace advice from licensed attorneys or accountants. The information contained in this episode has been compiled over several years of personal experience owning / running a private practice. We recommend contacting your local professionals for specific advice about your practice.
ASHA Professional Development hours are offered for this course (1 certification maintenance hour). Visit our ASHA Professional Development page for more information.
Disclaimer: We are not attorneys or accountants. The information provided in this episode comes from personal experience owning and running a private practice for the last 10 years. We always defer to the experts for legal and accounting / financial advice. While you can always reach out to use with questions, we recommend you find some good local resources for specific issues!
ASHA Professional Development hours are offered for this course (1 certification maintenance hour). Visit our ASHA Professional Development page for more information .
Learning Outcomes
Identify at least two required and recommended components of documentation in private practice
Describe at least 2 logistical considerations and possible solutions
Identify at least two considerations related to hiring employees and staffing
References
Nikjeh, D. A., & Carroll, L. M. (2010). Making the Move to Private Practice: Using Your Sense To Make Cents. Perspectives on Voice and Voice Disorders, 20(1), 22-37. doi:doi:10.1044/vvd20.1.22
Swigert, N. B. (2018). Documentation and Reimbursement for Speech-Language Pathologists: Principles and Practice. Thorofare, NJ: Slack Incorporated.
Online Resources
Read more about RAC here: https://www.cms.gov/Research-Statistics-Data-and-Systems/Monitoring-Programs/Medicare-FFS-Compliance-Programs/Recovery-Audit-Program
HIPAA requirements: https://www.hhs.gov/hipaa/for-professionals/privacy/guidance/model-notices-privacy-practices/index.html
HHS.gov related to employee vs contractors: https://www.acf.hhs.gov/css/resource/the-difference-between-an-independent-contractor-and-an-employee
Disclosures:
Financial: Kate Grandbois is the owner / founder of Grandbois Therapy + Consulting, LLC and co-founder of SLP Nerdcast. Amy Wonkka is an employee of a public school system and co-founder of SLP Nerdcast.
Non-financial: Kate and Amy are both members of ASHA, SIG 12, and both serve on the AAC Advisory Group for Massachusetts Advocates for Children. Kate is a member of the Berkshire Association for Behavior Analysis and Therapy (BABAT), MassABA, the Association for Behavior Analysis International (ABAI) and the corresponding Speech Pathology and Applied Behavior Analysis SIG.
Time Ordered Agenda:
10 minutes: Introduction, Disclaimers and Disclosures
20 minutes: Descriptions of the required documentation in private practice
15 minutes: Descriptions of logistical considerations in private practice
10 minutes: Descriptions of considerations related to hiring / staffing in private practice
5 minutes: Summary and Closing
Disclaimer
The contents of this episode are not meant to replace clinical advice. SLP Nerdcast, its hosts and guests do not represent or endorse specific products or procedures mentioned during our episodes unless otherwise stated. We are NOT PhDs, but we do research our material. We do our best to provide a thorough review and fair representation of each topic that we tackle. That being said, it is always likely that there is an article we’ve missed, or another perspective that isn’t shared. If you have something to add to the conversation, please email us! Wed love to hear from you!
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