#123: How To Write Emails That Get Response [Podcast]

Published: July 25, 2014, 11:44 p.m.

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I\\xa0hear this complaint a lot: \\u201cPeople don\\u2019t respond to emails anymore. It\\u2019s like they don\\u2019t read them, or don\\u2019t have enough courtesy to write back.\\u201d Usually the person doing the complaining will then expand on how Western society is crumbling around our ears.

businessman and businesswoman using computer at airport

Rather than spend our time complaining about how inconsiderate people have become, I suggest learning how to write emails that demand a response.

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Feature Segment:\\xa0How to Write Emails That Get Response

There are really two challenges here: first, to make sure people read your emails. Second, to make sure they answer your email while the message is still fresh. Here are five keys to doing both:

  1. Make your subject line attention-getting.\\xa0The subject line of your email should be riveting, like a newspaper headline. The subject line\\u2019s job is to get the recipient to read the actual email. One way to do this is simply make your request in the subject line itself: \\u201cCan you come to dinner with me Thursday night at 7 PM?\\u201d Or, for example, \\u201cDo you have a copy of Michael\\u2019s PowerPoint slides?\\u201d
  2. Clearly ask for what you want.\\xa0Don\\u2019t write a vague, rambling narrative, and then expect the recipient to figure out what you want. Get right to the point, and make your request clear: ask them to \\u201cdeliver the report before 5 PM\\u201d\\u2026 or to \\u201cbring the extra projector to the meeting room\\u201d\\u2026 whatever it is you need, clearly make the request in the email itself.
  3. Let them know if you even require a response.\\xa0If you need a response to your email, say so, and make it clear what the response should be. If you don\\u2019t need a response, you can simply in the email with, \\u201cno response required.\\u201d
  4. Keep your email short.\\xa0Nobody is excited to see a novella show up in their inbox. Keep your email shorter than a page.\\xa0Most email communications can be conveyed in five sentences or less.\\xa0In fact, you might want to\\xa0give this service a try.
  5. Only one subject per email.\\xa0You\\u2019ll get a quicker response to your email messages if you only address one subject in each email. This makes it much easier for the recipient to get you the information or answers \\xa0you need. Your response won\\u2019t be held up by the recipient, as she tries to find an answer to just one of the seven questions you asked.

What To Do Now

  1. Grab the Parcel App to track your packages.
  2. Use the above tips to write an email that gets a response!
  3. Forgo the \\u201cChristian Stress\\u201d in your life.

Get The Transcript

Click here to get the transcript.\\xa0Transcripts provided by SuccessTranscripts \\u2013 a great solution if you need your podcast, sermon, speech, or other audio transcribed.

Question: How did you get better response to your emails?\\xa0Click here to leave your comments.

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